Xscapers Convergence Director

Full-time @Escapees RV Club posted 2 months ago

Job Description

Job Title: Xscapers Convergence Director

Job Summary:  We are looking for a friendly and upbeat Convergence Director to join the Escapees/Xscapers team! The director will be responsible for developing, planning, coordinating, and directing Convergences.

As the Director, you will oversee a team of hosts and the Convergence Operations Coordinator to ensure every event runs smoothly from start to finish. Additionally, you will work closely with the Escapees registration and Marketing team to ensure event information is accessible to the membership.

Must have the ability to find new locations to hold the events at, plan fun activities/entertainment and work closely with vendors. We are also looking for somebody with strong budgeting and communication skills.

The Director must be available to attend Annual Bash each year, and ideally will be available to host 2-4 small throughout the year.

Responsibilities and Duties:

  • Directs and coordinates Convergences.
  • Develops ideas for the Convergences.
  • Hosts 6-10 Convergences per year.
  • Recruits, trains, and evaluates all hosts.
  • Attends annual Escapade and hosts Xscapers Happy Hours.
  • Develops the budget and price/cost for each event. Submits this information to supervisor.
  • Plans all activities of the tour(s).
  • Procures RV Park, buses, caterers, activities, tickets, permits, etc (when necessary).
  • Write up description for website and magazine.
  • Submits an article for the bi-monthly Escapees magazine.
  • Writes up confirmation email for each attendee. Emails contain a multitude of information:  address to RV park, arrival/check out time, RV park rules and policies, etc.
  • Write up a welcome email for each attendee. Email is thanking them for attending the event and provides any additional information.
  • Write up guidelines for hosts. This will provide detailed information about the requirements and procedures that are expected during each event.
  • Evaluates each event feedback form and develop methods to continuously improve the events.
  • Ensures that expenses are accurately accounted for and forwards all receipts to the accounting department.

Skills and Knowledge:

  • Requires ability to work independently.
  • Should have previous event planning/organization experience.
  • Must have the ability to work effectively with club staff, club members, and outside vendors and/or resources.
  • Assignments require good sound judgments and initiatives.
  • Must have good research abilities.
  • Must have interpersonal relations. Enjoy working and communicating with people.
  • Must have some knowledge of a business/financial background to create budgets.
  • Should have public speaking experience.
  • Requires the ability to plan and prioritize work.
  • Must have a detailed understanding of Escapees Club, mail service, and all benefits of the club.
  • Must have a detailed understanding of the Xscpaers community and goals of Convergences.
  • The position requires a demonstrated proficiency in general math, organizational skills, and attention to detail.
  • Must possess excellent written and oral skills, with an emphasis on grammar.
  • Ability to work closely with appropriate departments.

Physical Standards:

  • Position requires standing, walking, and talking at the events.
  • Events require you to be able to work in all types of weather.
  • Allows for considerable variation in worker routine.
  • Requires travel.

Supervision:
Given:  Event Registration and event hosts.
Received: Direct supervision from the Vice President and President.

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