Xscapers Convergence Operations Coordinator

Part-time @Escapees RV Club posted 2 months ago

Job Description

Convergence Operations Coordinator

Job Summary:  We are looking for a Convergence Operations Coordinator to directly assist the Convergence Director and/or Host on-site at the Xscapers events, to include Annual Bash and Convergences. You will also work closely with the Director to determine what is needed from an operational standpoint for each Convergence depending on location, number of attendees, and activities being planned.

Before the event, you will review the facility layout and organize a plan of action for parking. During the event, you’ll manage a team of volunteers to go over the logistics and prepare the grounds by striping them, if necessary.

You will also be responsible for determining where the event trailer will go (when applicable) and working with the transportation company to ensure it goes to the right place. You’ll also assist with equipment needed for activities and entertainment, such as seating and table arrangements.

Responsibilities and Duties:

  • Organizes the parking layout and heads up the teams that will be parking on-site.
  • Manages parking and setup for the Escapees Event Trailer.
    • Setup with tent (40ft x 100ft), when applicable.
  • Assists Convergence Director and Hosts with setup and teardown of equipment needed for each event.
  • Organizes building layouts for community areas, such as tables and seating.

Skills and Knowledge:

  • Requires ability to work independently.
  • Must have the ability to work effectively with club staff, club members, and outside vendors and/or resources.
  • Must be able to lift heavy items.
  • Assignments require good sound judgments and initiatives.
  • Must have good research abilities.
  • Must have interpersonal relations. Enjoy working and communicating with people.
  • Requires the ability to plan and prioritize work.
  • Must have a detailed understanding of Escapees Club, mail service, and all benefits of the club.
  • Must have a detailed understanding of the Xscapers group and Convergences.
  • The position requires a demonstrated proficiency in general math, organizational skills, and attention to detail.
  • Ability to work closely with appropriate departments.

Physical Standards:

  • Position requires standing, walking, and talking at the events.
  • Events require you to be able to work in all types of weather.
  • Allows for considerable variation in worker routine.
  • Requires travel.

Supervision:
Given:  Event staff/volunteers.
Received: Direct supervision from Convergence Director.

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